Administrative Assistant/Assistant to Vice President
Association of American Colleges & Universities
June 1, 2018
Salary in the low $40's
Full Time - Experienced
4 Year Degree
Office of Diversity, Equity, and Student Success (DESS)
The Association of American Colleges & Universities (AAC&U) is the leading national association dedicated to advancing the vitality and public standing of liberal education by making quality and equity the foundations of excellence in undergraduate education in service to democracy. Its members are committed to extending the advantages of a liberal education to all students, regardless of academic specialization or intended career. Founded in 1915, AAC&U now comprises 1,400 member institutions—including accredited public and private colleges, community colleges, research universities, and comprehensive universities of every type and size.
The office of Diversity, Equity and Student Success, one of four educational affair officers at AAC&U, takes a leading role in activities that advance equity, inclusive excellence, innovation, and student success, especially for groups historically underserved by U.S. higher education.
The DESS Administrative Assistant/Assistant to the Vice President is responsible for providing administrative support to the Vice President, and other programs and projects within the office and within AAC&U. The Administrative Assistant is part of a multifunctional office that depends on rapid communication and teamwork to conduct programs and projects.
AAC&U seeks a candidate who is self-directed, collaborative, and can thrive in a fast-paced office environment.
DUTIES AND RESPONSIBILITIES
These tasks include, but are not limited to:
Conducting the general business of DESS
Corresponding by email and phone with internal AAC&U staff and external members and affiliates
Coordinating travel and managing calendar assignments for Vice President, and others as assigned
Organizing calendar for DESS meetings
Developing and maintaining spreadsheets and data entry for contacts, programs, and projects
Preparing letters, PPT presentations, and other written and visual materials as needed
Editing programs, brochures, letters, other written materials
Developing and maintaining DESS and Network web pages, including interactive features of the new aacu.org
Preparing and handling mailings
Processing expense reimbursements and bills
Managing specified budget records, conference calls, and webinars
Maintaining and organizing DESS electronic files and supplies
Other duties as assigned.
Excellent organizational, oral and written communication, and editing skills
Strong computer skills, including MS Office suite and webpage design programs
Database management skills including familiarity with Access and Excel
Outstanding attention to detail, with understanding of larger contexts
Experience working with diverse populations
Dependability, flexibility, and strict confidentiality
Ability to work both collaboratively, as a member of a team, and independently to accomplish goals
Effective time management skills; ability to balance and set priorities among many tasks and meet deadlines
Interest in higher education issues, particularly related to diversity, equity, and student success
Self-directed ability to thrive in a fast-paced advocacy organization at the center of higher education reform
At least two years of work experience required (preferably in a higher education or nonprofit environment). A bachelor’s degree is also required, and a master’s degree is preferred.
Additional Salary Information: Plus exceptional benefits
About Association of American Colleges & Universities
The mission of the Association of American Colleges & Universities is to advance the vitality and public standing of liberal education by making quality and equity the foundations for excellence in undergraduate education in service to democracy.
(Adopted November, 2017)