The Program Specialist supports the Programs team with research, planning and logistics for Joint Section Meetings, webinars and other meetings as needed. Plans and executes Courses from concept to completion including request for proposals, contract review, site visits, registration administration, volunteer/faculty communication & coordination, social events, invoice/expense form processing. Coordinates conference calls, team office meetings, and assists the Staff Vice President, Programs and Communications with special projects as needed. This position will be approximately 50% meeting planning, 50% administrative support to the Programs & Communications team.
Essential Duties and Responsibilities
The essential duties and responsibilities of this position include, but are not limited to the following:
Meeting planningfor Live Courses, including sourcing, budgeting, contract negotiation, menu selection, audio visual planning, and post event reconciliation.
Conducts vendor research, request for proposal process, cost comparison and contracting for restaurants, DMC, security, temporary staff, and transportation.
Provide abstract center support for all programs using the CNS Abstract Center. Support includes but is not limited to assisting with submissions, communication, and general abstract center updates.
Plans and executes webinars.
Responsible for day-to-day registration operations and registration tracking for Live Courses and section meetings as assigned.
VIP, Faculty, and Special Speaker invitations, registration, housing, transportation, expense processing, and amenity coordination.
Collect presentations and disclosures and works with CME Program Compliance Manager as directed.
Oversee international invitation meeting requests.
Manage Sergeant-At-Arms Program, assigns courses to SAA volunteers, and facilitates execution.
Pre-meeting printing (including badges where needed), shipping and binder composition for general on-site needs.
Work within the online learning management system as needed, responsible for creation and publishing of registration forms through the CNS LMS system.
Assists the team with scheduling conference calls and in-office meetings.
In the absence of the receptionist and/or back up, answers, screens, and transfers incoming phone calls as needed.
Assists the Staff Vice President, Programs and Communications with special projects as assigned.
Education, Knowledge, Skills and Abilities
Minimum two years’ experience in an administrative or meeting planning role, preferably in a medical/physician association or setting.
Associates/Bachelor’s degree preferred.
Strong computer skills required, including expertise with Microsoft Office suite: Outlook, Word, and Excel.
Proficient in use of internet.
Experience with data management is required.
Ability to effectively interact and collaborate with volunteer leaders.
Ability to coordinate multiple projects and meet deadlines.
Ability to create and manage a budget with minimal supervision is required.
Work with minimal supervision and exercise independent judgment.
Excellent writing, grammar, and proofreading skills required.
Strong interpersonal and oral communication skills required.
The Congress of Neurological Surgeons is the leader in education and innovation, dedicated to advancing neurosurgery. The CNS provides members with the educational and career development opportunities they need to become leaders and innovators in the field.
Our volunteers and staff serve more than 9,600 members around the world. Working with us gives you firsthand opportunities to support our mission!
CNS offers a collaborative team environment, generous holiday/time off policy, comprehensive (health, vision, dental, short-term disability, long-term disability and life), employee assistance program and 401(k). In addition, CNS offers an employee referral bonus, casual dress code, flextime and telecommuting options.