Summary: Coordinates and executes the administrative tasks and support functions associated with the fundraising activities of the MICA Advancement Office with the highest level of professionalism, confidentiality, and exemplary customer service
Major role functions: • Maintain and enhance the effectiveness and efficiency of the Development Office • Provide administrative support to the Associate Vice President and to the Office of Development which includes stewardship, annual fund, advancement services, special events and alumni and parent relations on a project by project basis • Serve as the office manager and first point of contact for the Advancement Office with internal and external audiences, including volunteers, faculty, staff, alumni, parents, prospects, and donors
Position responsibilities: • Handle calls on a multiple line telephone and process and distribute incoming mail for the Advancement office • Provide administrative support that includes but not limited to: ensuring adequate inventory of supplies and copier leases • In collaboration with the AVP and the VP help manage and oversee departmental budgets • Assist the stewardship office with communication to student awardees and track the information in Raisers Edge • Acknowledge new donors and recognize “giving anniversary” dates of donors • Assist with solicitation letters, proposals, stewardship packages, and impact reports as needed • Manage the process of recording moves and strategies for identified annual fund donors, and keep track of prospect updates in Raiser’s Edge system • Develop, run, and analyze periodic reports on annual fund activity to be shared with staff and academic leadership • Provide administrative support to the AVP and VP and other staff, as needed. • Assist in tracking and monitoring goals and benchmarks for the development programs • Coordinate meetings, create agendas, and manage calendars for the AVP • Make travel arrangements for the AVP • Manage expense reports, purchase orders, invoices and AmEx statements • Act as the point person for the Development Office regarding requests to the following MICA departments: facilities management, building services, environmental health and safety and campus safety • Attend and staff special events and meetings as appropriate • Assist with Raisers Edge data entry as needed • Perform other related duties as assigned
Minimum requirements: • Associate’s degree • Proven experience in a related field • Ability to exercise appropriate level of professionalism and discretion when dealing with information of a highly confidential nature • Detail oriented with a proven track record of successful project management and the ability to work independently and efficiently in solving problems within a fast paced and deadline driven environment. • Experience with Microsoft Office, Google Docs, Google Calendars, PowerPoint, and Excel. • Working knowledge of Raiser’s Edge a plus. • Excellent verbal and written communication skills • Ability to research, compile, and summarize data for reports • Office management experience desirable
Valued but not required skills and experience: • Bachelor’s degree or equivalent degree • Experience in higher education, art & cultural institutions, and/or the nonprofit sector
Conditions of employment: • Candidate must successfully complete a full background check
Founded in 1826, MICA is among the top visual arts colleges in the nation. The college enrolls 1,863 undergraduate and 306 graduate students from 48 states and 54 foreign countries, offering programs of study leading to the bachelor of fine arts (B.F.A.), master of arts (M.A.), master of fine arts (M.F.A.) degrees, and master of professional studies degrees (M.P.S), as well as post-baccalaureate ...certificate programs and a full slate of credit and noncredit courses for adults, college-bound students, and children. MICA is recognized as an important cultural resource for the Baltimore/Washington region, sponsoring many public and community-outreach programs-including more than 100 exhibitions by students, faculty, and nationally and internationally known artists annually-as well as artists' residencies, film series, lectures, readings, and performances.