BASIC FUNCTIONThe main goal and function of the senior meeting planner at Kautter Wenhold Management Group, a growing Association Management Company, is to plan and execute successful, profitable meetings and conventions for 18 diverse professional and trade associations. The senior meeting planner must understand and appreciate the purpose of each client’s event (continuing education, networking, professional licensing, etc) and strive to effectively assist the client in obtaining their goals as an association. The senior meeting planner must understand that working in the meetings department is a team effort involving both fellow staff members and volunteer association officers, and that effective cooperation and utilizing the strengths of each team member is the key to success.GENERAL RESPONSIBILITIESLogistics & Leadership•Collaborate with national sales representatives of globally-recognized hotel chains to source & negotiate future Convention & Conference contracts for 18 Professional Trade Association clients, striving to advocate for the best possible arrangements. •Coordinate event programs, agendas, speaker, presentation materials, and services according to customer requirements and event timelines.•Serve as the main point of contact at onsite events for both the client and the hotel line staff. •Demonstrate quick and effective decision-making skills, anticipating potential issues, and eliminate any threat of issues which may arise during an event.•Act as a leader both onsite and at association headquarters, creating and maintaining a list of tasks for staff, delegating duties, and ensuring that staff members are aware of their responsibilities.Budgeting & Financial Management•Develop and track detailed budgets for assigned meeting to ensure revenue and expenses are kept within established boundaries. •Perform daily tasks including billing, invoicing and managing the expenses and revenues throughout the planning process. Marketing & Communications•Utilize social media and other electronic means to promote, market, and solicit attendees, vendor companies & sponsors for both Florida-based and National Association Conventions & Conferences. •Enhance the “look” of outdated marketing materials to grab the attention of target markets. •Conduct research and gather statistics of client groups to be used in marketing materials and advertisements.Relationship & Brand Building•Build professional and constructive relationships and act as a consultant for volunteer association officers. •Effectively listen to and understanding the expectations of the board of directors & conference committee members – and exceed those expectations.•Conduct post-event evaluations from attendees, sponsors, and exhibitors to determine how future events can be improved.
•A bachelor’s degree in event management, hospitality management or form of business administration from an accredited 4-year university.•At least 5 years of professional meeting experience is desired. However, other industry experience working on food & beverage, hotels, travel, and non-profit organizations can also serve as effective industry experience.•Excellent communication & interpersonal skills are a must, as candidate will be working with a wide variety of professional & volunteer staff members with different personalities and expectations. •Individual must have the ability to make quick and effective decision under pressure, while constantly keeping the client’s needs & expectations in mind. •Multitasking and time management will play a large role in candidate’s everyday work life, and ability to gracefully and successfully handle multiple deadlines is a must. •Candidate must be proficient in all Microsoft Office programs, notably excel for financial reporting, and experience with HTML and graphic design is favorable. •Ability to effectively maintain the budget of a group’s event is imperative. The ability to creatively negotiate budget items with hotels and other vendors to keep costs down for the client, giving them “more bang for their buck”.
Additional Salary Information: Salary commensurate with experience
Founded in 1984, Kautter Wenhold Management Group focuses on these key areas:
To exceed our clients' expectations.
To enhance the professionalism and business competence of our clients and their members.
To be technologically proficient and to use technology for every possible function.
To realize people are our most important resource, and to provide personal growth opportunities for our em...ployees.
To be systems-oriented and utilize effective management techniques to empower our people and provide them with a high degree of self-motivation.
To achieve results for our clients, not just perform tasks.
KWMG: It is not what we do as much as how we do it that makes the difference.