| The continuation of this position beyond one year is contingent upon future funding and performance. |
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We provide a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research, creative practice, connected learning, and community engagement. UW Bothell's current enrollment is approximately 5,000 students. About half of all undergraduates are first generation college attendees or are from underrepresented groups; nine out of 10 are from Washington. Located along a river and wetlands just north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership in the state of Washington and beyond.
Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.
Our Office of Research, has an outstanding opportunity for a Launch Specialist.This individual will be responsible for:
Work with the UW Bothell Office of Research and UW Bothell faculty involved
In academic areas of focus (currently cybersecurity, wetlands), to foster multi-disciplinary collaboration and scale and manage fledgling center operations, including:
Develop processes and make informed, strategic decisions on how best to manage core functions, maximize center productivity, maximize University affiliation, and build smart systems to support organizational effectiveness.
Create and monitor organizational reporting and impact metrics. Create reports, correspondence, contracts, campus agreements, newsletters, and other materials for use by the Assistant Vice Chancellor/Research, administration and others. Review and edit materials for policy consistency, appropriateness, accuracy and style.
Exercise independent and sound judgement in the management of each new program in launch phase. Organize and attend selected meetings; prepare and distribute meeting minutes and agenda, etc.
Working closely with campus leadership, manage communication and maximize meeting opportunities with external and internal Advisory Boards and other oversight bodies.
Conduct special project work with responsibility for coordinating procedures, necessary steps, formulating plans for accomplishing these tasks, managing workflow, and then executing these plans often with minimal direct supervision. Assist the Assistant Vice Chancellor/Research in the assessment, clarification, research, and implementation of procedures and processes necessary for the launch of new programs.
Write and design various professional looking publications for internal use and for outreach to various public audiences. Compose narrative portions of documents such as brochures, newsletters, annual reports, handbooks, manuals and policy statements, including creating and updating web pages and content.
Disseminate information to the Chancellor, Vice Chancellors, Deans, center directors, faculty committees and individuals, as well as similar external organizations and individuals.
Assemble information and materials to facilitate the work of the Assistant Vice Chancellor/Research, the Director, Office of Research, any current and future center directors/center staff and the Executive Director, Research Strategy for Broad Impact.
Supervise the work of hourly students.
Pre-award responsibilities include budget preparation and projections, working with UW Bothell's Director, Office of Research to complete UW and sponsor grant submission forms, and answering queries as they arise. Support Assistant Vice Chancellor, Research and other staff by identifying project funding and grant opportunities, contributing to or editing proposals or interest statement.
Post-award responsibilities include managing several budgets specific to programs being launched, including budget projections, management of transactional fiscal matters such as payroll, purchasing, reimbursements, travel, and contracts in compliance with state, federal, and University policies. Responsible for compliance data collection, monitoring budget tracking tools, progress report preparation and submission.
Approve, track, and reconcile program expenditures and manage budgets to ensure compliance with regulations. Handle purchasing of supplies and equipment for program needs.
Manage partner relationships including writing scopes of work, drafting memorandums of understanding and monitoring progress on deliverables and timelines.
Respond to funder and project requirements and requests by preparing and submitting reports including progress summaries, updates and final reports - editing technical language for grammatical correctness, style and overall presentation.
Advertisement and Event Management:
Maintain website content with relevant project and research information, working with Advancement and media vendors to coordinate content and messaging across various projects and to produce needed products, such as web platforms, logos, posters, calendars and more.
Manage all details and logistics of multiple annual project events to include planning, designing, scheduling, and executing these highly visible program outreach activities. Ensure program and project goals are met through managing tasks such as researching and securing facilities, catering and other meal scheduling, making travel arrangements, registration and attendee management, staffing events, engaging and managing vendors.
Clearly and professionally communicate with external "customers" and stakeholders as well as internal staff via email and through preparation of meeting and project materials, with the goal of informing and engaging participation in activities and events, and communicating project status.
Manage team and partner travel to meetings and conferences, making informed, independent decisions on how best to fit in with teams competing priorities and demands, ensuring compliance.
Collect appropriate documentation and submit for reimbursement when appropriate, includes honorarium when necessary.
Attend and participate in appropriate conferences, seminars, and information sessions as needed.
Manage related pre-meeting engagements. Pull in other project, research and Center staff to coordinate webinars and conference calls, and materials that lead up to and support attendee needs.
Hire and manage part-time student workers to complete specific projects as needed.
Initiate consultation with UW Bothell and UW Seattle departments as needed. Foster and maintain positive interdepartmental relationships that reduce risk and contribute to excellent collaboration and successful programs.
Other duties as assigned.
| Bachelor's degree in education, science, public administration, accounting, and/or program management, or related field. |
At least 3 years' experience in an entrepreneurial university or nonprofit organization.
Ability to initiate, evaluate, and develop processes and procedures
Exhibit strong organization and planning skills with the ability to establish priorities and organize multi-level tasks and a demonstrated ability to manage highly detailed projects
Strong fiscal skills and management expertise
Ability to utilize effective independent judgment and resourcefulness to resolve issues
Well-developed skill in listening to and responding to people from diverse backgrounds including faculty, staff, students and visitors
Requires an ability to communicate effectively (both verbally and in writing);
Ability to work independently as well as in a highly collaborative environment
Familiarity with Microsoft Office suite of programs including Word, Excel, Access and Power Point
Ability to work with a diverse constituency
Ability to learn and use UW administrative systems is helpful(FIN, PAS, BGT, MyFinancial Desktop, Ariba, BPO)
Strong problem solving and analytical skills with the ability to exercise sound judgment and make decisions based on accurate and timely analysis.
Proven ability to effectively manage teams and develop organizational culture.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.