The mission of Prevent Child Abuse America is to prevent the abuse and neglect of our nation's children. The Controller contributes to the organization’s mission by overseeing all accounting and financial operations, including the production of financial reports, budgets and forecasts.
Roles and Responsibilities
- Maintain an adequate system of accounting records and a comprehensive set of internal controls and segregation of duties designed to mitigate risk, enhance the accuracy of the organization’s financial results and ensure that financial reports comply with generally accepted accounting principles.
- Prepare and issue timely and accurate financial statements on a monthly, quarterly and annual basis.
- Prepare the annual budget and periodic forecasts and assist senior staff with preparation of their departmental budgets.
- Review and reconcile all accounts and subsidiary ledgers to ensure accuracy of the financial records.
- Prepare and post all journal entries.
- Prepare and process semi-monthly payroll, including related journal entries. Review all staff on-line time cards for accuracy and compliance with time off policies.
- Oversee expenditures of restricted grants to ensure that grant requirements are met.
- Post all cash receipts.
- Prepare weekly accounts receivable aging reports, following up on old accounts.
- Review and approve all employee expense reports in Certify.com, ensuring accuracy and compliance with organization policies; synchronize expense reports to the general ledger.
- Serve as liaison to the auditors, including preparation of all schedules for the audit and Form 990; draft year-end financial statements, including all footnote disclosures required by generally accepted accounting principles.
- Supervise the Accounting Specialist and oversee the HFA Network Coordinator as regards her accounts receivable and accounts payable duties.
- Serve as liaison to the Treasurer and Operations Committee of the Board of Directors, including participating in Operations Committee meetings and writing meeting minutes.
- Behave Ethically: Understand ethical behavior and business practices, particularly as relates to nonprofit organizations that have a higher duty to the public, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
- Adaptability: Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
- Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
- Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Creativity/Innovation: Develop new and unique ways to improve operations of the organization and create new opportunities.
- Make Decisions: Assess situations to determine the importance, urgency and risks and make clear decisions that are timely and in the best interests of the organization.
- Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
- Think Strategically: Assess options and actions based on trends and conditions in the environment and the vision and values of the organization.
- Maintain Up-to-Date Knowledge: Keep current with changes in generally accepted accounting principles, Accounting Standards Updates, audit and Form 990 requirements, and payroll-related laws, making recommendations and implementing changes to policies, procedures and financial reporting as required
Please note: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary.