POSITION TITLE: Executive Assistant, Part-time (Non-exempt)
DEPARTMENT: Institutional Advancement
REPORTS TO: Executive Director
PAY RANGE: 20hrs per week / $17-20 per hour
DATE: June 2018
The Forum seeks an Executive Assistant to the Executive Director to enhance the Director's effectiveness by providing a full range of management, scheduling, research, and special assignment support. The role requires flexibility, drive, resourcefulness, efficiency, superior organizing skills and attention to detail, effective time management, the ability to manage multiple priorities, and excellent communications skills.
Duties and Responsibilities:
Manage executive's workload by reading, routing correspondence; reviewing email, drafting letters and documents; collecting, analyzing information; initiating telecommunications
Identify, research, help cultivate/build relationships, schedule meetings with potential individual, corporate, foundation donors
Maintain appointment schedule by planning/scheduling meetings, conferences, teleconferences, travel; appropriately follows up after events on behalf of director
Assist in the preparation of board-related materials (e.g. draft agenda, prepare packets, make copies, schedule meetings, etc.)
Provide historical reference (briefings) for internal/external meetings/events
Document director’s meetings and provide follow-up notes on tasks
Monitor and assist with tasks/projects taken on by director
Submit director’s timesheets and expense reports in a timely manner
Complete special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving
Welcome guests, in-person or on the telephone; answering or directing inquiries
Other duties as assigned
BA required; experience in public policy, social work, or related field preferred; Bilingual/nonprofit/work in the Latino community a plus. Minimum two year’s work experience. Superior communications, interpersonal, writing, organizing, scheduling, presentation, project management skills. Excellent IT skills.
The Forum is an Equal Opportunity Employer that values and actively seeks diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, status as an individual with disability, age, protected veteran status, or any other status protected by law. Women and POC are highly encouraged to apply.
The Latino Policy Forum is the only organization in the Chicago area that facilitates the involvement of Latinos at all levels of public decision-making. The Latino Policy Forum conducts analysis to inform, influence, and lead. Its goals are to improve education outcomes, advocate for affordable housing, promote just immigration policies, and engage diverse sectors of the community, with an understanding that advancing Latinos advances a shared future.The mission of the Latino Policy Forum is to build the power, influence, and leadership of the Latino community through collective action to transform public policies that ensure the well being of our community and society as a whole.