Assistant Director, HAA Clubs and Shared Interest Groups
June 2, 2018
USA - MA - Cambridge
SUMMARY: This full-time, exempt position is responsible for providing a range of programs and support to Harvard Clubs worldwide. Duties include: overseeing and coordinating the activities, events and leadership development programs for assigned HAA Clubs in the U.S., east of the Mississippi, and in Europe, including the European Club Leaders Meeting, and an assigned cluster of Shared Interest Groups; managing Global Networking Night and Non-Profit Board Recruitment Fairs; fostering University-wide engagement and collaboration; managing the subcommittees of the Clubs and SIGs committee of the HAA Board; executing events for the President, Provost, Vice Provost and senior faculty, as assigned; supervising the work of a staff assistant, and other duties, as assigned.
DUTIES AND RESPONSIBILITIES: 1. Provide ongoing support and expertise in alumni volunteer management and leadership development to assigned Clubs & SIGs. Manages assigned Clubs in the eastern U.S and Europe, and assigned SIG clusters on HAA initiatives, and works with the Director for Clubs and SIGs to develop organizational capacity, strengthen leadership, share best practices, create innovative programming, and deepen connection with the University. Plans and manages the European Club Leaders Meeting, which convenes Club volunteers from around the region to discuss best practices, and works with Director and assigned staff to manage large-scale SIG reunions for organizations in assigned cluster.
2. Manages Global Networking Night, and Non-Profit Board Recruitment events Collaborates with other HAA departments and with graduate schools throughout the University to maximize participation. Drafts all relevant marketing materials and manages the registration process.
3. In conjunction with the Director and Associate Director for Clubs and SIGs, establishes and maintains collaborative relationships with alumni affairs colleagues throughout the University, and works to build University-wide engagement amongst alumni through the Clubs and SIGs network. Identifies opportunities for collaboration, including liaising with alumni affairs colleagues to plan events that showcase faculty from each school, highlighting volunteer opportunities for alumni within the Club and SIG network, and developing marketing materials and social media strategies to promote University-wide engagement.
4. Manages the activities of the assigned subcommittee of the Clubs and SIGs committee, and works with the subcommittee chairs to develop meeting agendas, advance the work of the sub-committees in-between Board meetings, and disseminate relevant information to all members of each subcommittee.
5. Coordinates, as assigned, HAA-sponsored events featuring the President, Provost, Vice Provost, and senior faculty. Coordinates logistics (venue, caterer, timing, etc.) with local Club & SIG leaders, establishes event timelines, works with Communications department on marketing materials, writes speaker briefings, manages the registration process, writes thank you notes to Club/SIG leaders and faculty, and manages budget for the events.
6. Provides program oversight on the Summer Community Service Fellowship Program and Welcome to Your City,
7. Provides guidance and support for staff assistant's projects, establishes annual objectives, conducts annual performance planning and review process, and fosters career development.
8. Must complete a three-month University probationary period. Must maintain an excellent attendance record.
9. The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Must have a Bachelor's degree, and four to five years' experience in alumni relations, volunteer management, organizational capacity building and/or event management in a university or nonprofit setting.
Experience working in an international environment strongly preferred.
Must have excellent written and verbal communication skills, both in person and on the phone. Must be able to manage multiple, and often competing, priorities.
Position requires a professional whose background is characterized by initiative, leadership, creative energy, strategic thinking and well-refined organizational skills. The ability to work well under pressure, both independently and as part of a team, is essential.
Must be able to recruit, motivate, train, and manage volunteers. Must be able to work well with a wide variety of personality types and have had success managing volunteers. Must have strong diplomatic skills and experience managing complex and nuanced situations.
Proven track record in event planning and volunteer management required. Strong meeting management and marketing skills desirable.
Experience working with computer systems and relevant social media tools required, including knowledge of Microsoft Office (including, but not limited to Word, Excel, Outlook, and PowerPoint), Facebook, Twitter and LinkedIn.
Supervisory experience and demonstrated capability for project management required. Must have sound understanding of financial management.
Some evening and weekend work is required as well as 5-10 days of travel.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 45933BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.