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Application Review Date
The First Review Date for this job is: Thursday, May 31, 2018
The Colleges of Chemistry (CoC) and Engineering (CoE) at UC Berkeley are recognized for their educational and research excellence, consistently ranking among the top one to three Science and Engineering programs in the United States. The combined Colleges have close to 300 regular faculty members, 2000 graduate students and 3500 undergraduate students located in nine academic departments.
The CoC and CoE lie at the intersection of a number of distinct science and engineering disciplines, multiple major multi-campus institutes, and several campus-wide strategic initiatives. In all cases, the two Colleges prepare scientists and engineers with the multidisciplinary skills to lead enterprises of all scales, in industry, government and the nonprofit sector. The professional Master of Molecular Science and Software Engineering (MSSE) graduate program within the College of Chemistry and in collaboration with the College of Engineering, prepares post-baccalaureate students for career paths that lead to software positions and managerial and executive positions in software technology enabled companies and organizations as well as entrepreneurial ventures. The program combines leadership coursework in innovation, teamwork and management with intensive study in an area of technical specialization of software engineering tied to large scale scientific computing, data science, and advanced algorithms.
The Student Services Advisor performs a range of high level functions, including interpretation and implementation of policies and regulations in all functional areas pertaining to student advising and program administration. It requires the development of new approaches and methods to reconcile unusual or unprecedented problems associated with academic progress, registration, and student aid. This position will work/coordinate with various partners for our MSSE program (e.g. Coleman Fung Institute and the NSF Molecular Sciences and Software Institute). The Student Advisor will report to the Executive Director of the MSSE Degree with a strong dotted line reporting to the faculty Program Director of the MSSE Degree.
MSSE Program Student Advisor: This position is responsible for assessing overall student needs, planning and implementing appropriate responses. Within an academic department/school/college provides, and makes recommendations for the improvement of the following categories.
Applying professional Student Services concepts, provides the full range of student services to student population served by the organization. Advises faculty on departmental/school/college and university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and recommends interventions; devises curriculum planning in collaboration with Chair/Dean and Faculty, and with other departments. Advises students on (evolving) degree procedures, curriculum changes, and financial aid programs. Assists in course planning. Based on knowledge of computational science and software engineering areas and our collaborative partners, coordinates the assignment of students to faculty advisers. Prepares training materials for faculty advisers and annually edits MSSE student handbook. Recommends resolution of extremely sensitive, specialized, and/or complex financial aid issues. Advises organization's management on available funds for entering students. Oversees the distribution of student aid. Identifies and advises faculty and students on resources for student financial support, including financial aid, student employment options, independent fellowships, etc. Manages internal and external fellowship competition for new and continuing students. Serves as 'home base' for MSSE students, welcoming them into the program and directing them to campus resources as appropriate. Handles exceptional requests and petitions. Identifies and refers students with specialized needs to the faculty Program Director and faculty advisor(s) as needed. Advises and counsels individuals with unique and/or confidential problems, and arranges specialized help for students as needed through other support services within the community. Makes recommendations for and effects resolution of complex student issues regarding financial commitments, personal crises, student progress and grievances.
Recruitment and Admissions: The College of Chemistry in collaboration with the Computational Data Science and Engineering graduate group administers the admissions process for the MSSE graduate program. Incumbent advises on programmatic and administrative policies and procedures, oversees the processing of applications to the MSSE program using the Campus Student Information System, provides preliminary screening of all applicants, and supports the Admissions Committee. The incumbent recommends outstanding candidates to the admissions committee for consideration for Berkeley fellowships, scholarships and awards. Adheres to and organizes applications based upon admission criteria established by the degree and Campus. Advises the Executive Director on outreach strategies and helps identify targeted institutions to meet program's goals. Coordinates, reviews and advises Executive Director and faculty on transferability and applicability of non-UC Berkeley courses. Monitors trends in admissions and distribution of students. Coordinates recruitment activities while working with both colleges to maximize enrollment yield of outstanding admits, including special efforts to attract qualified women and underrepresented minorities. Evaluates the success of current outreach efforts; develops and implements enhancements.
Program Administration: In consultation with the Program Director, matches assignment of GSI resources to courses as appropriate based on course workload. Oversees the recruitment and appointments of GSIs, equitably assigns GSIs to course sections, and coordinates GSI assignments each term. The incumbent reviews GSI applications and makes recommendations to instructors in charge. Manages the nomination and selection procedures for campus 'Outstanding GSI Award' completion. Compiles and maintains annual data of applicants, admission and acceptance numbers, and rates of attrition. Assists with any reporting that is required. Develops and maintains directory of capstone partners and program alumni. Coordinates student events and activities.
Student Conduct: Responsible for interpreting campus policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination.
Advanced knowledge of advising and counseling techniques. Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. Skills in monitoring/assessing people, processes or services, to make improvements. Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do. Ability in problem identification, reasoning, ability to develop original ideas to solve problems, persuasion, leadership. In-depth knowledge of the field's post-degree employment opportunities and practices. Interpersonal skills. Multicultural competencies; ability to work with diverse populations. Demonstrable collaborative skills. Excellent written and verbal communication skills. Customer service orientation and ability to flexible and adaptable to change. Attention to detail and ability to prioritize multiple tasks and meet competing deadlines. Proficiency with PC platform and desktop applications for word processing and data management (e.g. MS Office, FileMaker) and ability to learn other database applications as needed. Demonstrated experience in cultivating and promoting academic success. Experience in program planning and administration. Knowledge of campus policies and procedures pertaining to graduate education, curriculum, grading, student conduct, confidentiality (FERPA) and related areas.
Education/Training: Bachelors degree and minimum 3-4 years student services related experience and/or equivalent experience/training
Salary & Benefits
Salary range: $55,100 - $112,900, commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check. Equal Employment Opportunity
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.