The Executive Director is expected to provide leadership, counsel and direction to their client associations. Specifically, the Executive Director is responsible for and has commensurate authority to accomplish the duties listed below.
- Assures that the Board, Executive Committee and appropriate committee chairs are kept fully informed on the conditions and operations of the association, and on all important factors influencing the organization.
- Participates in all meetings of the Board of Directors and Executive Committee, in person and by teleconference.
- Assists the Board in the development and execution of the strategic plan.
- Plans, formulates, and recommends for the approval of the Board, policies and programs which will further the objectives of the association.
- Executes all decisions of the Board.
- Develops for the purpose of day-to-day administration specific policies, procedures, and programs to support and implement the policies established by the Board.
- Signs and executes such contracts and commitments as may be authorized by the Board or established policies.
- Promotes interest and active participation in the association’s activities on the part of the membership and committees, and reports on activities to the Board as appropriate.
- In cooperation with accounting, the treasurer and/or finance committee, recommends, monitors and operates within an annual budget. Works with the accountant to ensure timely and effective financial reports.
- Provides business management of the associations’ publications, including journals, newsletters, brochures and directories.
- Develops and implements educational programs in conjunction with the associations’ committees to advance the professional, technical, and managerial skills of the membership, operating within the budget and program objectives developed and approved by the Board.
- Plans, organizes, and directs membership promotion and retention programs, evaluates results and recommends policies, procedures and actions to achieve membership goals.
- Performs a fiduciary function for the association, maintaining official minutes of the Board of Directors and other official meetings of the association, provides security and appropriate confidentiality for all files, legal and historic documents, membership and other databases.
- Is responsible for the planning, promotion, and administration of all official meetings of the association.
- Plans and executes all communications to the general membership, including such items as newsletters, general mailings, ballots, and surveys.
- Maintains thorough communication with the Board, committees, and members regarding association activities and projects.
- Provides the necessary liaison and staff support to Committee Chairs and Committees to enable them to effectively perform their function.
- Serves as the “team leader”, coordinating and working with other support to the association(s), such as the accountant, digital team, graphic designer, newsletter, and others.
- Demonstrates initiative and eagerness to learn about the industry or profession and the issues of concern to members.
- Understands and consistently meets or exceeds deadlines.
- Identifies the need for additional staffing and recommends resources required to provide the services outlined in the client agreement or identified and approved by the Board of Directors.
- Understands the resources available to implement the association’s goals and program of work and the services for which the association has contracted.
- Serves as the primary liaison between the association and Affinity Strategies.
- Seeks to continually upgrade skills and knowledge for the effective management of the association.
- Reports on significant developments within the client association to the CEO.
