The Membership Coordinator is responsible for all aspects of the membership process for the ASSOCIATION. This includes billing and collection of membership dues, processing suspensions and resignations, new membership and reinstatement application processes, and coordination of member services as directed by the Executive Board and staff. The Membership Coordinator shall retain for a period of five (5) years the following documentation: Copies of member dues invoices, APMA quarterly balance sheets and related reconciliations. Duties include, but are not specifically limited to:
A.Administration of membership processes: 1.Administer and develop application information packets and new member packages to send to prospective and probationary members (life, colleague, VA, senior, new practitioners and active membership categories). 2.Administer the application process from probationary member to active member. 3.Process and administer applications for member category change requests and reinstatements. 4.Prepare all required membership materials, in compliance with ASSOCIATION guidelines, for review by the Executive Committee and Executive Board. 5.Prepare reports on Membership services and membership gains/losses. 6.Process all special status requests and non-practicing membership requests within the current guidelines. Review annually in accordance with these guidelines. 7.Administer membership drives, including developing materials and drive prospectus and obtaining and refining mailing lists of non-members in Florida. 8.Develop reports to the APMA for quarterly transfer of APMA dues income. 9.Develop the dues and membership information data base reports and forms for utilization of information in a manner that provides for complete and accurate reporting. 10.Assist the Executive Director and Chief Administrative Officer in specific assignments.
B.Communications: 1.Serve as a primary source of information to prospective and current members on membership and various practice issues. This includes counseling new members on various issues of import to the new practitioner and maintaining demographic/statistical information that will assist the new practitioner in developing a practice. 2.Provide component presidents with up-to-date local member information such as membership lists, new member requests, suspensions and resignations, category changes, end of year reports, mailing labels, new component president information and any other pertinent information for component membership management. This includes working with the components to collect past component dues. 3.Communicate as needed with APMA membership department on changes to memberships, new members, dues processing,address changes, report filing, and problems and issues important to APMA. 4.Respond to membership requests and communications in accordance with ASSOCIATION policies. 5.Communicate and respond to officers and Membership Committee on membership issues. 6.Answer requests from public, boards and hospitals about membership status of individuals. 7.Edit and produce the ASSOCIATION information brochure used in the membership application. 8.Assist in the development of the New Member Manual. 9.Send all routine, required correspondence from the membership department under the signature of the secretary. 10.Annually update members’ addresses, telephone numbers and e- mail addresses.
C.Membership Services: 1.Serve as membership services coordinator. 2.Investigate and submit information for approval to membership Committee, Executive Committee and board about potential member services. 3.Maintain statistics, when required and available, on participation in specific membership programs. 4.Obtain ads and articles from member services providers for inclusions in ASSOCIATION publications.
D.Record Keeping and Dues Management: 1.Develop the annual dues mailing and the data base for record keeping for each fiscal year. Request APMA to send dues invoices, giving them the correct amounts for each category, including the yearly change in the guild payment. Proof the invoices sent by APMA for accuracy and make necessary corrections, reporting said errors to APMA. This mailing should be sent the first week of December. 2.Record, monitor and report on dues payments and membership status. This includes transferring all funds according to each appropriate line item such as Florida PAC money, guild money, ASSOCIATION and APMA income. 3.Deposit income in ASSOCIATION account. 4.Run monthly credit card payments for doctors choosing automatic payments making sure that said payments are properly transferred per the doctors request, properly recorded and applied to the correct line item(s) according to category and payment amount. 5.Monitor membership dues payments in compliance with the ASSOCIATION bylaws and send certified letters as required to late payers. Delinquent members will then be called and all available methods will be utilized to avoid suspension of members for late payment of dues. 6.Maintain data base records for each member for distribution in the membership directory, web page, reports, labels and any other listed or calculated output required by staff or the Executive Board for statistical comparisons and list building. 7.Design data base applications necessary for membership information retrieval and assist other staff members in the use of data base software. 8.Administer dues transfer to APMA quarterly for the APMA fiscal year of May- June. This includes collection of past APMA dues or letter of dues waiver request for new members. 9.Distribute monthly Guild reports to the Chief Administrative Officer to ensure accuracy of ASSOCIATION dues payment to the Guild. 10.Monitor and request any necessary dues reimbursements or transfers due to death, moves out of state, etc. 11.Determine the amount new members must pay in dues based on join month pro-ration and determine if past dues and fees are owed. 12.Keep a record of members who leave the ASSOCIATION in the main membership files of the ASSOCIATION and check any membership requests against these records. 13.Keep an up-to-date file on all new members which includes application information. Confer with convention coordinator prior to SAM to check all registrants for proper membership category and dues status. Bill any non-paying member for SAM if their membership is lost without full ASSOCIATION dues being collected for that fiscal year.
E.The performance of the membership coordinator’s duties are done under the direction and supervision of the Executive Director and Chief Administrative Officer. Membership coordinator will also perform such other duties as directed by the Executive Director and/or Chief Administrative Officer.
F. Be a valuable part of the team by being familiar with the duties of the other positions in the office, as well as becoming an expert in the laws and rules that regulate the profession, the Bylaws, Employee Handbook, and Procedures Manual of the ASSOCIATION.
Additional Salary Information: Provided upon request.
The Florida Podiatric Medical Association (FPMA) was organized in 1927 for the purpose of advancing the science and art of Podiatric Medicine, promoting the benefits of scientific advancement in the treatment, prevention, and alleviation of podiatric ailments, and enhancing relationships within the Podiatric Medical profession and other groups dedicated to improving healthcare. FPMA currently unit...es more than 1,000 Podiatric Physicians in this common cause and serves as the voice for the profession in Florida and Washington, D.C. through delegates to the American Podiatric Medical Association (APMA).
FPMA is dedicated to programs and activities that enhance the success of the Podiatric Physician. The Association functions on three levels:
It represents its members statewide and nationally to affect beneficial change and stave off detrimental effects to Podiatric Physicians' practices through legislative action, policy monitoring, and representation.
It offers services and programs dedicated to improving the professional competence of individual Podiatric Physicians.
It provides information about how Podiatric Medicine benefits the health and well-being of the general public.