The University of Pittsburgh's Association for Slavic, East European, and Eurasian Studies (ASEEES) is seeking a Program Coordinator who will, under the direction of the Executive Director, manage and coordinate all aspects of the ASEEES Annual Convention and any other related events/programs, as assigned.
Duties of the Program Coordinator include: coordinating the event site selection and contract negotiation; coordinating all event-related vendor selection and contract negotiation; managing exhibits, advertising, and sponsorship opportunities; managing all aspects of on-site event execution; and working with the convention program committee members and chair to set up the convention program. The incumbent is also responsible for budget monitoring and reporting; drafting planning documents, reports, and correspondence; convention website, event app, and database maintenance; correspondence with event participants; and event promotion via listserv and social media. The incumbent may be assigned other tasks, as needed.
The incumbent is required to have: minimum B.A. and at least two years of relevant experience, preferably in planning large meetings or conferences in a non-profit or academic environment; proficiency with Microsoft Office, including advanced proficiency in Word and Excel; near native fluency in English (both oral and written); outstanding organizational, communication, and customer service skills; ease with technology, including databases; demonstrated ability to analyze and interpret basic data and make independent decisions, judgments, and recommendations; demonstrated ability to negotiate and review contracts; ability to work both independently and as part of a team; ability to respond to changing environments, juggle multiple projects, and meet deadlines; ability to travel within and outside the United States; ability to maintain a positive and diplomatic composure, especially under pressure; ability to carry some supply boxes and stand for long periods of time during the event; ability to work in an open, shared office space; and must be open to having a flexible schedule.
It is desired for the incumbent to have: experience with association management software, conference management software, CMS website maintenance, Adobe Acrobat; mobile event apps and social media; interest in Slavic, East European and Eurasian studies; and knowledge of an East European or Eurasian language.
NOTE: The hiring range is for full-time positions and will be prorated based on 70% effort.
Minimum Related Experience Level Required
3-5 years experience
Additional Education and/or Experience Essential to the Position
Minimum B.A; proficiency with MS Office, including advanced proficiency in Word and Excel; near native fluency in English (both oral and written); outstanding organizational, communication, and customer service skills; ease with technology, including databases.
Minimum two years of relevant experience, preferably planning large meetings or conferences in a nonprofit or academic environment; demonstrated ability to analyze and interpret data and make independent decisions, judgments, and recommendations; demonstrated ability to negotiate and review contracts; demonstrated ability to work both independently and as part of a team; ability to respond to changing environment, juggle multiple projects, and meet deadlines; ability to deal with difficult and stressful situations with composure; maintain clear, accurate and detailed reports and records; and have the ability to be flexible, work well under pressure and meet inflexible deadlines; must be a team-player who is willing to perform other (non-event related) tasks as needed; may be required to carry supply boxes to the on-site conference; must be able to travel within and outside the United States; must be able to stand for long periods of time; should be able to lift 10 15 lbs; must be able to work in open, shared office space.
Child Protection Clearances
The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Scheduled Work Hours
8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:
Education benefits and a retirement plan with employer match
Group medical insurance, life insurance, and optional vision and dental insurance
Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)
Time off benefits including vacation, sick and personal time
Founded in 1787, the same year the U.S. Constitution was signed, the University of Pittsburgh is one of the oldest institutions of higher education in the United States. One of three state-related research universities in Pennsylvania, Pitt is a member of the Association of American Universities (AAU), which comprises 62 preeminent doctorate-granting research institutions in North America.
Pitt... faculty members have expanded knowledge in the humanities and sciences, earning such prestigious honors as the National Medal of Science, the MacArthur Foundation’s “genius” grant, the Lasker-DeBakey Clinical Medical Research Award, and election to the National Academy of Sciences and the Institute of Medicine. Pitt scientists have defeated polio, unlocked the secrets of DNA, lead the world in organ transplantation, and pioneered TV and heavier-than-air flight, among numerous other accomplishments.
Pitt students have earned Rhodes, Goldwater, Marshall, and Truman Scholarships, among other highly competitive national and international scholarships.
Alumni have pioneered MRI and TV, won Nobel and Pulitzer Prizes, led corporations and universities, served in government and the military, conquered Hollywood and The New York Times bestsellers list, and won Super Bowls and NBA championships.