Responsible for the coordination and administration of all employee benefits, leaves of absence, worker’s compensation and unemployment claims, HRIS administration and reporting, and employment law compliance. Works closely with the VP of Human Resources and the HR Assistant
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administers the agency’s employee benefits programs, including medical, flexible spending accounts, dental and vision, life insurance, short and long term disability, retirement, and wellness benefits.
Assists employees with benefits enrollment and questions, reviews all insurance billing, maintains employee database and benefit files.
Responds to 401(k) inquiries relating to enrollments, plan changes and contribution amounts.
Monitors and tracks employee eligibility for benefits plans in compliance with the ACA requirements.
Reviews benefits with employees and processes enrollment, cancellation or changes. Assists with annual open enrollment and election process within the HRIS.
Ensures the accuracy of all benefits enrollments in the HRIS to provide carriers with accurate eligibility information. Enrolls employees with carriers and processes life status changes.
Maintains employee benefit files and ensures benefits changes are entered appropriately in payroll system for payroll deduction.
Assists employees with managing deduction payment plans when on leave or summer/winter breaks.
Verifies monthly insurance billing statements for all group insurance policies. Resolves administrative problems with the carrier representatives.
Reports, maintains and monitors all workers' compensation case files.
Maintains the agency’s OSHA 300 log and prepares annual reports.
Processes and administers all leave-of-absence requests for FMLA and non-FMLA leave.
Reviews and responds to unemployment claims with appropriate documentation. Reviews quarterly unemployment statements.
Prepares and coordinates meetings designed to help employees obtain information and understand company benefits and other related incentive programs.
Assists in the development and implementation of personnel policies and procedures; assists with the maintenance of the employee handbook and the policies and procedures manual.
Participates in developing department goals, objectives and systems.
Assists with the preparation of annual reports and compliance forms.
Maintains compliance with federal, state and local employment and benefit laws and regulations.
Recommends new approaches, policies and procedures to continually improve efficiency of the HR department and services performed.
Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance.
Updates job knowledge by participating in conferences and educational opportunities; reading professional publications; maintaining professional and personal networks; and participating in professional organizations.
Participates in departmental meetings and agency trainings as required.
Assists with onboarding of new staff, students, and volunteers in absence of the HR Assistant.
Other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required. Reasonable accommodations may be made to enable an individual with a disability to perform the essential duties and responsibilities.
EDUCATION AND EXPERIENCE
Bachelor’s degree in human resources, business management, or related field. Equivalent combination of education, training, and experience may be substituted for degree. 2-4 years of employee benefits administration required. Nonprofit experience preferred. HR certification (PHR/SHRM-CP) preferred.
Responsible for maintaining the highest level of integrity, professionalism, fairness, and confidentiality in all aspects of job performance;
Solid organization and planning skills; ability to communicate effectively both verbally and written; results oriented; innovative thinker; highly ethical;
Ability to work well independently; a self-starter;
Ability to work well with people and to represent the organization in a positive way;
Continual attention to detail, establishing priorities and meeting deadlines;
Excellent computer skills in Microsoft Office, Word, Outlook, Excel, and Power Point.
Must have current Illinois Driver’s License. Personal vehicle needed for occasional transportation between Pillars sites. Mileage for authorized work-related purposes is reimbursable.
Pillars is the largest nonprofit provider of mental health and social services in the western and southwestern suburbs of Chicago. We aspire to build healthier communities by making connections and changing lives. In other words, our goal is to connect people to the resources they need to help them stay healthy or get back on their feet.
Pillars’ main lines of service are Mental Health, Addi...ctions, Domestic and Sexual Violence, Child and Family Services, and Community Housing. We have more than 30 programs within those lines of service. Our eight office locations span the western and southwestern suburbs of Chicago, including La Grange Park, Berwyn, Hickory Hills, Summit, and Western Springs. Several of our services are also provided in community settings including homes, schools, police stations, courthouses, and emergency rooms. Many of our services are bilingual, and many of our clients are low-income and/or use Medicaid.
Learn more at www.pillarscommunity.org
Pillars is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, religion, creed, color, national origin, gender, age, marital or veteran status, sexual orientation, disability or any other legally protected status.