The roll of the Business Manager is an integral part of the business office responsible for coordinating and assisting in the day to day management of accounts receivable, accounts payable and the preparation of financial reports, such as income statements, balance sheets, and analyses of historical and future income and expenses, in addition to other special reports that may be needed. The Business Manager also designs and documents the processes supporting school accounting, audit, tax filings and budgeting. The role resides in the business office and reports to the Head of School.
This position will share the support of a business office administrator.
Essential Job Duties and Responsibilities:
Develop, schedule and run ongoing processes for accounts payable and receivable management, bank deposits, monthly accounts reconciliation, year-end closing.
Effectively communicate with school administration and board as needed to ensure knowledge of financial operations and confidence in business office processes and operations.
Develop monthly dashboard, financial statements, a monthly and annual calendar of deliverables and other reporting as needed to inform key stakeholders of school status, progress toward goals. Preparing monthly financial statements, including variance analyses;
Working with the Director Of Operations in the preparation and monitoring of departmental budgets and forecasts working with other administrators and department heads concerning budget performance;
Help execute payment of student and staff accounts, working with Director Of Operations for communications and guidance to families.
Train business office staff on accounting and reporting processes as they develop.
Ensure timely, accurate payment of debt service.
Maintain strict confidentiality of student, staff and family records and information.
Communicating accounting policies to affected employees and ensure compliance with such policies, and with all key stakeholders on financial reports, trends, other issues. Proactively keeps Head of School apprised of progress, issues.
Establish and maintain a secure recordkeeping system to categorize and store all receipts, contracts, invoices, checks, vendor contracts and related documentation.
Document all recurring processes related to monthly, quarterly, annual account management, bill payment, reporting and other business office responsibilities. Work with Director Of Operations to communicate policies to affected staff.
Develop, implement, document and secure a cash management and tracking process to handle all incoming cash receipts and deposits.
Develop and maintain internal control procedures.
Define and implement purchasing procedures for those items required for operations and education.
Take project management leadership of the annual financial audit process and tax filings including Form 990, coordinating resources, support and documentation as required.
Maintaining permanent office files for all audit schedules prepared by school, working with Director Of Operations to ensure that the primary means of document storage and management is a secure, softcopy system (vs. paper).
Lead financial reporting as periodically required for surveys and reports for the school’s trade organizations (e.g. , NAIS, NBOA).
Other duties, reporting, processes as assigned.
General Education and Experience:
The ideal candidate will:
Hold a bachelor’s degree in accounting from an accredited four-year college or university.
Have a CPA or the equivalent.
Have a minimum of 5-7 years’ experience in accounting of the scope of this position, including at least 3 years in non-profit or independent school accounting
Expertise in QuickBooks, RenWeb and office applications or the ability to quickly acquire a working knowledge.
Managerial experience, independent school experience are desireable.
A working knowledge of nonprofit accounting is essential, as is a willingness to develop expertise in effective accounting and financial practices relevant to independent day schools in Texas.
Have unimpeachable ethics, honesty, respect for all and a deep desire to work on behalf of students and the people who serve them.
Other skills, education and experience as the position develops over time.
To perform the job successfully, an individual should demonstrate the following competencies:
Accounting Expertise: Working level knowledge of generally acceptable accounting principles and state and federal regulations as they relate to independent schools in Texas.
Process Development: Ability to create, learn and teach others established financial processes. Recognizes the importance of learning and motivates others by own enthusiasm. Is able to learn and reproduce the current processes and recommend best practices to streamline them.
Time Management Skills - Manages many tasks and projects simultaneously while adhering to deadlines and promises.
Expectation Management – Fulfills on deliverables as promised, renegotiating deadlines when needed to account for unexpected impacts.
Communications Skills - Effectively communicates accounting, financial and service issues that are complex in nature, communicating in a manner that is understood by their audiences. Maintains open communications channels with peers, administrators, and customers at the School.
Problem Solving Skills - Considers a broad range of internal and external factors when solving problems. Grasps complexities and perceives relationships among different problems or issues.
Skills Development – Researches and engages in developmental activities to keep their skills current.
All prospective employees must be able to clear a background check and other employee screening as required.
To Apply: Send cover letter, resume and availability (start date) to