Immediate opening for an Executive Assistant to the CEO of the Texas College of Emergency Physicians. Assist the CEO and the Board President in effectively and efficiently promoting and implementing the College's non-profit mission, vision, and goals to both internal and external stakeholders. Provide critical administrative support for member services that include: publishing the College newsletter, enhancing the organization web site and social media presence.
General Duties include arranging organization meetings, supporting Board and Committee requests directed to the CEO. Publishing the College newsletter and other appropriate and timely communications. Helping the volunteer board of directors and committees make consistent decisions based on appropriate historical precedents and assisting the CEO as needed in providing strong administrative support to the College's governance structure.
Also arrange and coordinate Continuing Medical Education (CME) and the granting of CME credits with outside agencies. Coordinate and manage the College's website and online and social media presence. Assist CEO in arranging meetings, agendas and meeting accommodations and take appropriate and informative organization meeting minutes.
Support College strategic goals and objectives; determine and establish work priorities, manage time effectively and explore opportunities to add value to job accomplishments that are consistent with the College's mission, vision and goals.
Meeting planning and execution of annual meeting for 250-300 attendees is essential.
Must be proficient in typical office software products such as spreadsheets, word-processing, email and member data bases (Member Clicks or similar products), financial software (Quickbooks) and Basecamp.
Must be comfortable working in a small office, self-motivated and directed, efficient and flexible.
Web site social media experience required. Knowledge and experience of legislative advocacy and non-profit experience a plus. Ability to work with outside bookkeeper for all financial bill paying and reporting needs.
Experience as assistant to an executive level position required. Travel logistics, scheduling, meeting management, written communication, basic organization financial reporting and strong administrative writing skill required.
The Texas College of Emergency Physicians is a professional membership organization composed of over 2,100 emergency physicians in Texas. The members practice in a wide variety of settings that include: large and small groups; academic centers; urban and rural; residents and medical students. While varied in background and experience, they all work together for the common goal of advancing the specialty of emergency medicine in Texas.