This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time. Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check and/or a functional capacity test may also be required. For further information, please call 909-607-7816, view our Web page at www.cgu.edu or inquire in person at the Human Resources Department, 150 East Tenth Street, Harper 118, Claremont, CA 91711.
This position is responsible for important support to advancement leadership and the major gifts team by conducting research tailored to fundraising initiatives for Claremont Graduate University.
Reporting directly to the Director of Prospect Research in the Advancement Office at Claremont Graduate University (CGU), the Prospect Research Coordinator provides information and research support to the Advancement Team.
The Prospect Research Coordinator must be creative and enjoy working within a small fast-paced environment that is mission-driven, results-driven, and University-community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Prospect Research Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Conducts detailed research using advanced on-line databases, Internet resources, in-house files and data, library, and other references.
Locates, analyzes, interprets, organizes and distributes financial, biographical and historical information.
Creates written reports compiling and synthesizing this information, and oversees appropriate dissemination.
Develops strong working relationships with front-line fundraisers.
Keeps up-to-date on developments in the prospect research profession.
Gains and maintains proficiency in the use of proprietary and internal databases, as well as internet resources.
Conducts special research projects or analyses in support of specific University objectives.
Synthesize information from many different sources in a timely manner; write clear, concise research documents with attention to accuracy and detail; be customer-oriented and have the ability to interact effectively with diverse groups.
Execute data input and maintenance of internal prospect tracking systems as directed by supervisor.
Maintain strict confidentiality of all constituent information and proprietary information concerning the President and all Development officers of the University.
Within general procedures established by supervisor, exercise discretion in responding to routine and non-routine questions regarding donor prospects, mailings, and other internal and external questions concerning development activities.
Assists with development moves management.
Be familiar with the principles of ethical intelligence gathering techniques and should support the mission and ethics statement as codified by the Association of Professional Researchers for Advancement.
Demonstrated knowledge of spreadsheets i.e., Excel and Access, IBM or compatible personal computer, and Microsoft Word.
Excellent oral and written communication skills. Must read and write legibly, follow oral and written instructions in English, spell accurately, and possess knowledge of business writing procedures.
Superior organizational skills. Ability to organize and prioritize work to meet deadlines. Reliability in handling report materials.
Maturity and poise in responding to the public, including trustees, alumni, parents, administration, staff, faculty, and students.
Ability to use office equipment such as computer terminals, calculators, copiers, fax machines, postal machine, and electric typewriter.
Perform other related duties as requested.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Bachelor’s Degree or equivalent experience with a minimum of two years of experience in prospect/development research or an equivalent amount of professional experience in an analytical, research or information specialist role within an academic, nonprofit, corporate or consulting setting. Graduate degree in library and information science highly desirable. 2+ years of experience in a non-profit environment, as well as demonstrated (writing and oral) communication, leadership, and negotiation skills. Must possess a valid CA driver’s license and be able to meet CGU authorized driver requirements.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and other key contacts.
Expert level written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Highly resourceful team player, with the ability to also be extremely effective independently.
Ability to work with diverse groups of people.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
Forward-looking thinker, who actively seeks opportunities and proposes solutions.
APPLICANTS ACCEPTABILITY FOR POSITIONS REQUIRING USE OF A COLLEGE VEHICLE IS CONTINGENT UPON A DRIVING RECORD ACCEPTABLE TO THE COLLEGE’S AUTOMOBILE LIABILITY INSURANCE. PROMOTION FROM WITHIN IS ENCOURAGED WHENEVER QUALIFIED EMPLOYEES OF CLAREMONT GRADUATE UNIVERSITY ARE AVAILABLE. INTERESTED EMPLOYEES ARE URGED TO CONTACT THE DIRECTOR OF HUMAN RESOURCES IF QUALIFIED FOR ANY OF THE ABOVE OPENINGS. PLEASE DO NOT CONTACT DEPARTMENTS DIRECTLY.
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with the requirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, the physically handicapped, Vietnam-era veterans and women.
Additional Salary Information: Dependent Upon Qualifications
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.