Financial Processor, Mills Legal Clinic, Stanford Law School-75655
Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.
One-Year Fixed Term Position
The Mills Legal Clinic (MLC) at Stanford Law School seeks a full-time Financial Processor to verify and process expense transactions for a dynamic educational and legal services program. This position is for a one-year fixed term subject to renewal in August 2018, or one year from the position start date. Comprised of ten clinics, the mission of the MLC is to provide law students with the practical experience of working with real clients and communities on real cases under the supervision of clinical faculty while offering superb pro bono representation to underserved individuals, communities and nonprofit organizations. More information on the MLC can be found at http://www.law.stanford.edu/clinics.
Reporting to the Associate Director of the MLC, the Financial Processor will be solely responsible for preparing and submitting expense transactions for five of the MLCs ten clinics. These activities include system-compliant verification of purchasing and travel card expenses, processing of reimbursements, and payment of invoices. Applicants should have general knowledge of accounting principles, proficiency with Excel software and enjoy working both independently and collaboratively. Candidates should also have proven excellent time management and interpersonal skills, and exercise strong attention to detail. The Financial Processor will contribute to the dual mission of the MLC and will become part of the thriving clinical community at Stanford Law School.
ESSENTIAL JOB RESPONSIBILITIES
Note: Not all unique aspects of the job are covered by this job description.
Process p-card administration, processing, travel cards and expendable reimbursements Review, process, gather, and compile expense transactions and documents for completeness, accuracy, and compliance Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance; monitor transactions in accounting systems for clearing and outstanding items May generate standardized financial reports Resolve transactional inquiries, escalate broader issues Respond to transactional inquiries from departmental personnel and constituents Participate in new initiatives, as needed such as user testing Ensure compliance with University policies, and federal regulations and requirements May recommend, assist, test, or implement departmental process streamlining and improvements May provide departmental training for new and existing personnel Other duties may also be assigned
MINIMUM EDUCATION & EXPERIENCE
High School diploma or equivalent and at least two years' work experience. Associate degree and prior finance/accounting experience strongly preferred. Proficiency in Oracle software a plus.
Knowledge of basic accounting procedures Ability to operate computerized office applications and accounting systems, Oracle Financials experience preferred Ability to clearly and effectively communicate information to internal/external audiences Proactive, can-do work style Excellent organizational skills Ability to prioritize, problem solve and efficiently manage time to meet deadlines Excellent written and oral communication skills Ability to independently exercise sound judgment, maintain confidentiality, take initiative, and be flexible and professional at all times
Constantly perform desk-based computer tasks Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less Occasionally write by hand, twist, bend, stoop and squat Rarely stand, walk, reach or work above shoulders and use a telephone * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work extended hours during peak business cycles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and students, clinic clients, external organizations, court clerks and co- and opposing counsel Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
Stanford University provides a full range of benefits including robust medical, life, vision and dental insurance options. Additionally, Stanford staff are offered a large array of work-life benefits such as a Caltrain Go Pass, commute club incentives, wellness programs, health improvement classes and more.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.