Harvey Mudd College is accepting applications for the Coordinator, Advancement and Stewardship Operations position that supports the Office of the Vice President of Advancement and the Office of Stewardship and Events. The ideal candidate will be highly organized, personable, dynamic, professional, and detail-oriented; possess strong technical skills and very strong written and verbal communication skills; have the ability to meet aggressive deadlines and balance multiple priorities; possess the considerable poise, personal integrity, judgment, and discretion required for successful, regular interactions with key institutional leaders and stakeholders on time-sensitive and/or confidential matters; and possess the personality, poise and character to work effectively in a collaborative, diverse, team-oriented, and fast-paced work environment. This is a regular full-time, benefits-eligible, position that reports to the Assistant Director of Advancement Projects and Operations and the Director of Stewardship and Events. Starting pay rate is dependent upon qualifications. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.
About Harvey Mudd College:
Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls just over 800 students and is a member of The Claremont Colleges, which is comprised of five undergraduate colleges and two graduate institutions. According to students, professors and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
Summary of Job Responsibilities:
The Coordinator of Advancement and Stewardship Operations (Coordinator) is responsible for a broad range of general administrative support and coordination for the Office of the Vice President (VP Office) and the Office of Stewardship and Events (Stewardship Office) at Harvey Mudd College (HMC). The Coordinator reports directly to the Assistant Director of Advancement Projects and Operations (Assistant Director) and the Director of Stewardship and Events (Director), with the amount of time and energy spent supporting each office fluctuating throughout the year.
For the VP Office, the Coordinator’s primary area of responsibility is to provide essential day-to-day administrative support to the Assistant Director and to enhance the overall performance of the Office of College Advancement. In addition, the Coordinator will act as back-up for the Assistant Director in managing the VP Office, including answering the telephone and managing the Vice President’s calendar. For the Stewardship Office, the Coordinator will assist the Director with managing event logistics, gift acknowledgments and other donor recognition projects. Duties and responsibilities are varied and much of the work for both offices (documents, correspondence and conversations) is confidential in nature.
Paramount to the work of the Coordinator—as a member and representative of Advancement and as a member of the broader HMC community—is the appreciation for and commitment to a clearly articulated set of core departmental values that were established in 2011 by all members of the Advancement Office, and which align closely with the HMC Student Honor Code. Specifically, the Advancement Office core values include a commitment to act—personally and professionally—in a manner that demonstrates Integrity, Compassion, Accountability, Respect, and Excellence (ICARE).
Summary of Qualifications:
Education and Experience: Graduation from high school plus two or more years of college or any combination of education, training, and experience that provides the required knowledge, skills, and abilities of the position; College degree preferred. A minimum of three years of experience providing administrative support, preferably in a higher education or other nonprofit fundraising environment.
Licenses/Certificates: Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.
Knowledge, Skills and Abilities: Strong organizational skills, including the ability to manage and prioritize multiple pressing projects and materials simultaneously so as to meet deadlines. Demonstrated ability to communicate clearly and concisely orally and in writing; knowledge and ability to use proper formats, grammar and punctuation, and ability to edit, proofread and ensure accuracy and high quality of work. Proficient in a variety of computer programs including Word, Excel and PowerPoint. Experience tracking and reconciling expenses and budgets. Experience coordinating event logistics. High attention to detail. Strong technical, analytic, problem solving, critical thinking and research skills. Effective interpersonal skills that include tact, patience, diplomacy, and the ability to adapt communication style to a constituent, and the ability to remain calm and poised in challenging and difficult situations. Positive attitude and strong work ethic, with a proven aptitude for understanding and adapting to the climate and culture of an organization. Ability to act with a high degree of personal integrity, to learn and adhere to procedures, policies, and processes, and to maintain confidentiality and discretion. Ability to work with a broad and diverse campus community, preferably in an academic setting that includes administrators, faculty, students and staff. Ability to work directly with an external consumer-based constituency, preferably in a higher education or nonprofit setting that includes alumni, donors, prospects, or other similar patrons.
Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.
Deadline to apply: Open until filled.
Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.